UNDER-18 USER PROTECTION & PARENTAL CONSENT POLICY

ZENVITRA is a youth-focused platform for discussion, writing, debate, Model United Nations, events, collaboration, and creative expression. We recognise that many members of our community are under the age of 18.

We are committed to protecting the privacy, safety, dignity, and personal information of young users. Participation in ZENVITRA must not require a young person to surrender unnecessary personal information or compromise their safety.

Under India's Digital Personal Data Protection Act, 2023 (DPDP Act) and the DPDP Rules, 2025, a child is defined as an individual who has not completed eighteen years of age.

For users under the age of 18, ZENVITRA applies the statutory parental-consent and child-data safeguards required by applicable law. Where verifiable parental or lawful guardian consent is required, the relevant personal data will not be processed until that consent has been obtained and verified, subject to any applicable legal exception.

A user may be asked to provide their date of birth or age information to determine which safeguards apply.

A parent or lawful guardian may be required to review and approve a minor's participation in relevant ZENVITRA services.

Depending on applicable legal requirements and the feature involved, this may include consent for: creating and maintaining an account; registering for events, MUNs, debates, workshops, or competitions; submitting applications for the Core Team, event staff, or other organisational roles; processing personal information required for participation, certificates, and event administration; and using communication, profile, publication, or collaboration features that process personal information.

ZENVITRA uses an appropriate verification process to establish that the consenting person is an adult and is authorised to act as the user's parent or lawful guardian.

Simply ticking a box or entering a parent's name will not be treated as sufficient verification where the law requires verifiable consent.

Depending on the services used, ZENVITRA collects limited information such as: name, age or date of birth, and contact details; parent or guardian contact and consent-verification information; event registrations, committee preferences, applications, and participation records; documents, submissions, articles, and other content voluntarily provided by the user; and account security information and necessary technical logs.

We seek to collect only the information reasonably necessary for specified educational and civic purposes.

Government identity documents (such as Aadhaar), school identification cards, or other sensitive supporting documents are NOT requested by default merely because a user is under 18.

Personal information may be used to operate accounts, administer events, communicate essential updates, verify eligibility, issue certificates, maintain platform security, prevent fraud, and provide requested services.

We will not knowingly use a child's personal data for targeted advertising or engage in tracking or behavioural monitoring of children where prohibited by applicable law (including Section 9 of the DPDP Act).

We will never sell a child's personal information as a commercial product.

Certain information, such as a display name, role, committee delegation, or voluntarily submitted article, may be visible to other users or the public if the relevant feature allows it.

ZENVITRA clearly distinguishes between information required for internal administration and information intended for public display.

A minor's home address, personal telephone number, private email address, identity documents, or parental contact details must NOT be displayed publicly by default or indexed in public search engine scrapers.

Where publication requires consent or authorisation under applicable law, the relevant consent must be obtained before publication.

ZENVITRA may use external service providers for hosting, authentication, forms, payments, email delivery, document storage, and event administration.

Personal information may be shared with such providers only as reasonably necessary for the relevant service and subject to applicable legal requirements and appropriate safeguards.

Subject to applicable law, a parent or lawful guardian may contact ZENVITRA to request information about the child's data, withdraw consent, request correction or erasure, or raise a privacy concern.

After receiving and reasonably verifying such a request, ZENVITRA will assess it and take the required action within statutory legal timelines. Withdrawal of consent may affect the user's ability to use features that require the relevant personal information.

ZENVITRA implements reasonable technical and organisational safeguards to protect personal information against unauthorised access, disclosure, alteration, loss, or misuse.

Information will be retained only for as long as necessary for the disclosed purpose or as otherwise required by law. Where appropriate, information will be deleted or de-identified when it is no longer needed.

For parental consent verification, children's privacy requests, or grievances regarding personal information, contact our designated privacy desk:

Platform: ZENVITRA — https://zenvitra.xyz | Designated Privacy Desk: privacy@zenvitra.xyz / support@zenvitra.xyz

This policy operates together with ZENVITRA's Minor Terms of Service (/terms/minor) and any additional event-specific registration notices.